How to Name and Organise Audio Files
Updated October 2026
A clear file system saves hours on a project. Name files by date and content, keep masters apart from copies, and write down the settings for each session.
The short version
- One folder per project, with sub-folders for originals, edits and exports.
- Name files with the date, the episode or session, and the version.
- Keep the masters separate, and never overwrite an original.
- Write the settings for each session in a short note.
Folders
Make one folder per project. Inside it, keep originals, edits and exports in separate sub-folders, so you always know which file is which.
Names
Put the date first, then the episode or session, then the version. For example, a dated name with the episode number and the word master. Consistent names sort well and are easy to search.
Masters and copies
Keep the masters as they were recorded, and make copies for editing and sharing. Never overwrite an original. The format guide explains which file to keep.
Notes
Write the mic, the distance, the level and the room for each session. Those notes make the next session match.
A system that finds files
Tunedzy keeps your projects and exports in separate places; name each export by its episode and version.
Free tools for this
Frequently asked questions
Should the date go first?
Yes, for sorting. A date first keeps the files in order.
How many versions should I keep?
Keep the master and the exports you shared. Delete drafts you no longer need.
Should I name files with spaces?
Avoid unusual characters. Use hyphens or underscores for safety.
Keep going
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