Updated October 2026 · Podcast sound and editing
Before you record a guest, agree in writing that the conversation is recorded, how the episode will be published, what edits are allowed and what happens to the files. Recording rules vary, so check them where you and the guest are.
Most guests are happy to talk on a show, and most problems come from something nobody said out loud. A guest may assume the episode will never be clipped, or that they can review every word, or that the recording will be deleted after publication. A short, clear agreement before you press record prevents those disagreements and protects both of you.
Tell the guest that you are recording, and get their agreement before the recording starts. It is good practice to repeat the agreement at the beginning of the recording, so it is captured. Some places require everyone in the conversation to agree. Check the rules for where you and the guest each are, because they can differ.
Say where the episode will be published, and whether it may be clipped, shortened or reused. A guest should know if the conversation will appear in a trailer, on social media, in a paid course or in a video. Be specific, because “the podcast” can mean more than one thing.
Agree what edits you will make. Removing ums, cutting tangents and fixing a stumble are normal and expected. Changing what was said is not. Decide whether the guest will hear the edit before it goes out, and how long they have to respond. Write this down so there is no surprise later.
Agree how long you keep the raw recordings and who can access them. If you share the files with an editor or a transcription service, say so. Keep the agreement with the episode files, so you can show it if a question comes up.
A short written email is often enough for a casual show. For a paid collaboration, a licence or anything with money involved, use a proper written agreement and ask a professional to check it. This section is general guidance, not legal advice.
Re-read what you agreed. Respond politely, and be willing to remove a section if the agreement allows it or the guest asks in good faith. Handling a request calmly and quickly keeps the relationship good, and makes future guests more confident about working with you.
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A written note is a good habit and shows what was agreed. Check whether your situation needs more.
Not in many places, and it damages trust. Always tell the guest and get agreement first.
Check what you agreed, respond politely, and handle the request according to your agreement.
Often yes. A short spoken confirmation at the start is a simple record of what was agreed.
